With high street administrations and missed rent payments becoming commonplace, commercial property quarterly rent payment days are currently being highlighted in the media, with the last one, June 24th just having passed.

Understandably, these deadlines are causing landlords and tenants more than a few sleepless. Landlords want to maintain their cash flow as they either need to meet their borrowing obligations or they rely on rents for income. They also want to protect their investments and the last thing they want is a vacant property.

Tenants on the other hand have businesses to run and especially in retail, with high streets already suffering from an average drop in profits of around 30%, have their own challenges throughout the shut down, trying to keep their business afloat sometimes with no income coming in at all.

In England there is a long tradition that a standard commercial lease has rents paid quarterly in advance. The practice stems, like much property law, from medieval times. The Kings in those days would have their tax collectors tour around the country collecting taxes on the Christian holy days, so commercial rents took on the same tradition.

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The practice is ingrained in the industry but increasingly business tenants are calling for change. They would like to move to a more cash-flow friendly system of paying monthly in advance, much the same as the practice that’s become the norm in residential tenancies.

Some of the big operators have already capitulated and moved to monthly payments for their commercial tenants, including The Crown Estate, but other landlords are resisting the move citing increased administration costs and arguing that their lenders (pension funds and insurance companies) will not switch as its a major condition of their loans.

So, what exactly is the history of the quarter days and when do they occur?

  • The traditional English quarter days are: March 25, June 24, September 29 and December 25
  • In Scotland the traditional quarter days or term days are: 28 February, 28 May, 28 August, 28 November.
  • The modern quarter days: 1 January, 1 April, 1 July, 1 October.

From medieval times in England there have been in the calendar four Quarter Days:

  • Lady Day
  • Midsummer
  • Michaelmas
  • Christmas

Traditionally these have been days when accounts are settled, and typically with commercial properties these are the Rent Days.

The Quarter Days are the days that mark the beginning of each quarter of the year. In England, Wales and Ireland the quarter days are actually four religious festivals:

  • Lady Day – The Feast of the Annunciation, March 25
  • Midsummer Day – The Feast of St. John the Baptist, June 24
  • Michaelmas – The Feast of St. Michael and All Angels, September 29
  • Christmas Day – The Feast of the Nativity, December 25

In Scotland, the traditional quarter days are referred to as  term days:

  • Candlemas – The feast of the Purification, February 2
  • Whitsunday – Pentecost, which is always on May 15
  • Lammas – Long Mass, or the Feast of First Fruits, August 1
  • Martinmas – The Feast of St. Martin, November 11

However, recent legislation (Term & Quarter Days (Scotland) Act 1990 c.22) has specified the new Scottish quarter days as:

  • Candlemas – 28 February
  • Whitsun – 28 May
  • Lammas – 28 August
  • Martinmas – 28 November

These new quarter days will apply to more recent leases unless otherwise stated.

The modern quarter days now being adopted in England in some recent leases:

  • 1 January
  • 1 April
  • 1 July
  • 1 October

The Legal Tradition of Quarter Days:

The Quarter Days were traditionally days when debts were settled and when magistrates would visit outlying districts to administer their justice.

There is a strong principle of English justice tied up in this – “debts and unresolved conflicts must not be allowed to linger on” past the quarter sessions.

It was deemed that “However complex the case, however difficult to settle the debt, a reckoning has to be made and publicly recorded; for it is one of the oldest legal principles of this country that justice delayed is injustice”. On the Way to the Postmodern – see below.

When the Barons had the unjust King John sign the Magna Carta at Runnymede in 1215 one of the main principles embodied into it was the promise: “To none will we sell, or deny, or delay right or justice“.

Timeliness applies to this day where property rents are concerned: landlords and owners expect the rent to be paid on time.

Mnemonic – Quarter days 

Sir, Assuming you can remember when Christmas occurs, a useful mnemonic to place quarter days is to count the letters of the relevant months. Thus, in March, there being five letters, you can know that the quarter day is the 25th. June has four letters and the quarter day is the 24th, and September, having nine letters, has its quarter day on the 29th.(Letter to the Times G. C. M. YOUNG Fairford, Glos  – Times on-line 15 April 2006)

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