Obtaining Possession Using Section 21 Notices
This article explains how to gain possession of your residential rental property in the most efficient way possible. You may just want your property back for your own use or to sell, or you may be having problems with the tenant, such as rent arrears.
Section 21 of the Housing Act 1988 specifies the procedure you need to follow to legally obtain possession of a residential property let under an Assured Shorthold Tenancy (AST).
The AST is the default residential tenancy which means that if you let any UK residential property to a tenant you will automatically create an AST unless you specify otherwise. This is the case even if you did not have a written agreement.
Using the section 21 procedure to gain possession of your property should always be the preferred method because, providing all your paperwork is in order, you are guaranteed to get a possession order.
Section 8 – An Alternative Method
The alternative method, the section 8 procedure, although quicker to court, in most cases, does not give you certainty of a possession order. It can also result in expensive defences and counterclaims from tenants.
However, when serving notice, for example in the case of rent arrears, it is recommended you service BOTH a section 21 notice and a section 8 notice. This gives you the option later of using either route to court, and most importantly it means the notice periods have started ticking immediately signs of trouble arise.
Mandatory Right to Possession with AST
The AST gives landlords the mandatory right to bring a tenancy to an end, and if necessary evict the tenant/s, without the need to give a reason for doing so, providing:
- The tenancy has run for a minimum of 6 months, and
- The initial agreement term (contract) has ended, and
- You protected any deposit taken and served the correct notice.
- You have obtained a court possession order using the s21 procedure.
When you serve an s21 notice on your tenant you are requesting possession of the property and this act alone may be sufficient to persuade your tenant to leave on the required date.
If your tenant does not leave at the end of the tenancy, after a notice has been served, then once the s21 notice expires (minimum of 2 months) you will need to apply to your local court (the one nearest to the property) for a possession order, but only once points 1, 2 & 3 above have been complied with.
When a possession order has been obtained your tenant should leave, but failing that you will need to apply again to the local court to have the court bailiffs evict your tenant. You should not try to force your tenant out yourself, even with a possession order.
This whole process is not quick – it can take several weeks or even months.
As a landlord you have to decide how to deal with problem tenants: (1) do it yourself (quite feasible if you are prepared to become familiar with the procedures), (2) use an eviction specialist, such as one of those advertising on LandlordZONE®, or (3) use a solicitor – see “Solicitors & Legal” Services on our Classified Directory.
Serving a Valid Notice
It is very important that you serve the notice correctly, that you comply with the strict notice dates and that you have proof of service. The Chairman of the London Association of District Judges has said 7 out of 10 of these notices are being thrown out of court because they are wrong.
There are two different section 21 notices and it’s important you use the correct one:
- Notice under Section 21(1)b is used when the tenancy is within the fixed term contracted period.
- Notice under Section 21(4)a is used where the tenancy agreement has not been renewed and the tenancy is now a periodic one – for example a monthly periodic tenancy when the rent is paid monthly.
All the notices with full instructions and a guide to serving them are available from LandlordZONE® and are free to download here: http://www.landlordzone.co.uk/agreements.htm
Serving the Notice:
Serving in Person – is the preferred method and useful when time is pressing so there’s no doubt about the date of service, but you must have a witness unless the tenant is willing to sign a copy or give you a written receipt. A professional Process Server will do this for you but obviously there is a charge for this service.
Service at the Property – This may be necessary if you cannot contact the tenant/s i.e. by dropping your notice through the letter box of the rental property, but you must have a reliable witness – not a relative to yours, but someone willing to appear in court if necessary.
Service by Post – is an acceptable method but ideally should be specified as a method of service in your tenancy agreement (first class post – next day delivery) but allow at least 3 working days to be on the safe side. Get a receipt of postage from the post office which will indicate the date and time of postage and the address to which it is sent.
Do not use Recorded Delivery as this must be signed for. If the tenant is not there, or refuses to sign, the notice will be returned to sender, wasting valuable time.
Two Letters – some experts recommend that two such notice letters be sent from different post offices. If the tenant claims defective service it can be claimed with some justification that it is very unlikely that two letters would fail to be delivered.
By e‐mail or Fax: Now Acceptable legal practice but proof of receipt is essential here.
Service by the Landlord’s Agent – it is acceptable for the agent to deal with the compiling and serving of an s21 notice and can sign on the landlord’s behalf providing it is made clear on the notice.
If landlords or their agents are to effectively serve valid notices, extreme care is needed to get the dates right, otherwise it will pay you to use an eviction specialist or a solicitor to do this job for you.
The date on which the notice requires possession must be at least 2 months after it was served. The Fixed Term Notice (Section 21(1)b) can be served at any time during the fixed term (from just after the agreement is signed up to and including the last day of the fixed term) but must not require possession during the fixed term.
Note: when a deposit is taken the notice served will NOT be valid if this is done BEFORE the deposit is protected and the deposit notice served on the tenant/s. Always get a receipt of service of the deposit notice (section 213 Housing Act 2004)
In the case of the Periodic Notice (Section 21(4)a) the notice given must be a minimum of 2 months, ending on the last day of a tenancy period (a day date before the date the tenancy agreement was signed) specifying that possession is required AFTER that day.
Note: If the tenancy agreement provides for specific actions to end it, then any notice serviced must comply with these procedures, including methods of service etc.
For example, if the rent for a 6 month AST is paid on a calendar month basis (most are) commencing 4th June 2013, the tenancy period is 4th June to 3rd December 2013.
After 6 months the tenancy becomes periodic, without any further action from the parties, the first periodic period being 4th December 2013 to the 3rd January 2014. These periods could in theory run on indefinitely.
If today is 11th January 2014 and we wish to serve notice on this tenant we use a Periodic Notice (Section 21(4)a) with a notice date of 3rd April 2014. The notice should specify that possession is required AFTER this date.
Therefore, in order to give 2 clear months (tenancy periods’) notice on this periodic tenant we need to actually give more than 2 months’ notice.
To be valid the notice must make it clear to the tenant that possession is required AFTER the last day of the period – the 3rd of April.
As a “catch all” safety net in case you do get the dates wrong our notices include the following phrase:
“…the landlord requires possession after the date stated in this notice or at the end of the period of your tenancy which will end next after the expiration of 2 months from the service upon you of this notice”
This phrase has been held to be effective on appeal (Lower Street Properties v Jones (1966) but many judges are not aware of this, so do not rely on it but be prepared to point it out to the judge.
Possession Proceedings: Before you can start possession proceedings you must wait until the notice has expired – the date you have given in the notice. You will need to obtain the appropriate forms from your local county court, or the website: www.justice.gov.uk
Note: The date you serve the notice is not important; it is the end date (notice date) which is crucial. However, your notice must include the date the notice is served so that the court can see that the full notice period has elapsed.
For full instructions download our s21 notices and Notes on Serving a Valid section 21 Notice – LandlordZONE® Documents
- Download a FREE Section 21 Notice (Fixed Term or Periodic) here:
- Housing Act 1988 as amended 1996 – see:
- Civil Procedure Rules (CPR) Part 55 – Possession Claims
- Practice Direction 55A – Possession Claims
- Claim form for possession of property (accelerated procedure) (assured shorthold tenancy)
By Tom Entwistle, LandlordZONE® ID1965
©LandlordZONE All Rights Reserved – never rely totally on these general guidelines which apply primarily to England and Wales. They are not definitive statements of the law. Before taking action or not, always do your own research and/or seek professional advice with the full facts of your case and all documents to hand.