What are electronic signatures?
It’s likely you’ve probably heard of electronic signatures, in fact you’ve probably signed an electronic signature document at some point recently. Perhaps you’re even one of the 25% of businesses who are already sending out documents electronically. Brilliant! But let me ask you this: are you getting documents signed on the move with electronic signatures?
The chances are you probably aren’t because few businesses are, or are not even aware it’s possible so let me explain just what I mean, but first; for those not quite familiar, or who need a little reminder, electronic signatures (as the names suggests) are simply a means to get any type of document signed electronically. Basically meaning you can send a document to a tenant, or potential tenant regardless of where they are in the world, no matter what time of day it happens to be. And the best part? They can send it back signed in minutes, again regardless of where the signer happens to be or again what time day it is. Electronic signatures uptake has been huge in the property industry particularly for tenancy agreements or other documents where speed is vital.
With deadlines and tight timescales involved with the average letting process, speed is key and electronic signatures allow documents to be signed quickly and in way which is convenient for both the landlord/agent and the tenant(s), even out of office hours, even if your tenant is overseas or if you are lucky enough to be lapping up the sunshine somewhere exotic.
Faster Document Signing
Electronic signatures remove an average of 3.1 days from the typical document signing process, when compared to more traditional methods, and it’s not just prior to a tenancy electronic signatures are used. It’s becoming increasingly more common for agents and landlords to complete the paperwork involved in other tasks such as inventory checks and exit inspections electronically to reduce errors, and get them done faster and without the use of paper.
Basically electronic signatures can be used at every step of the way, for every document you might already be using paper for.
Document signing face to face or from anywhere
That all sounds great, you might be thinking, “but what if I want my documents signed electronically even faster, in person, or on the move. Is there a way?”
Yes, of course is the answer. Electronic signatures can be be signed on the move, with an increasing number of e-signature providers offering downloadable apps to allow customers to send and manage documents wherever they are in world.
For landlords this means documents like application forms and even tenancy agreements can be completed in person at the earliest instance with a tenant. Tenants, for example, could sign an application form and referencing document at a house viewing, rather than having to visit an office or email or post it afterwards, it removes an extra step in the letting process and means tenants can move into properties quicker, meaning landlords get rental fees quicker. Amazing!
“But why wouldn’t I just do this on paper?” Well electronic signatures are more secure than paper-based (‘wet’) signature documents, plus all your documents can be stored securely in one central place without the need for paper or printing. This means you can now access all your documents on the move to refer back to or even prepare and send a document from anywhere.
Is it legal?
Finally, in case you had any doubts, it’s worth knowing that electronic signatures are fully legally compliant (and have been since 2000) you can find out more about that here.
Signable have recently launched an iPad app which allows paperwork, document signing and contracts to be completed electronically in a fully mobile way. The benefit? Empowering landlords to do face to face signing electronically. Track documents where you are and ultimately get tenancy and property documents completed quicker.
All you need is a Signable account and you’re good to go. Don’t worry if you don’t have one already, you can sign up today for free, it takes just a couple of minutes to get started.
For any questions around the app or using electronic signatures, just get in touch with the team on 0800 612 6263, or email firstname.lastname@example.org.